 A year-long list of the things that need to get done for your big day…
- Create or buy a planning notebook
- Set a date that works for you and your family
- Decide on a budget
- Meet with an event planner for overview, ideas, and bids
- Create a list of potential padrinos and attendants
- Decide on the number of guests you will invite
- Look through magazines, catalogs, and websites (don’t forget Uniquely Quince and UniquelyQuince.com) for ideas
- Talk with any vendors you will be hiring for the party. Some vendors you may want to use are photographer, videographer and florist. Also decide on party site and caterer
- Contact your priest/church to determine parish requirements and to book a date
- Choose a theme for the party
- Meet with potential caterers for tastings
- Visit potential party sites
- Contact padrinos to go over budget
- Confirm attendants
- Reserve the reception location
- Decide on and book a caterer
- Decide on the cake. The caterer may supply the cake, or you may want the cake reserved through someone else.
- Book any and all music services. Hire the musician for the church if one is not already provided. You may want different music for the dinner and dancing, for example, a pianist for the dinner and DJ or band for the dance.
- Book a photographer and videographer. Be sure to go over a list of shots you would like, this will keep the memories alive forever!
- Book the florist
- Select and order invitations
- Meet with your attendants, as a group, to talk about dress ideas and assignments
- Mail Save-The-Date announcements to guests
- Order your gown
- Order your attendant dresses
- Order your tiara, gloves, shoes and any other accessories
- Buy decorations to match your theme
- Order your Quinceañera doll
- Order your bible
- Determine a site for the rehearsal dinner
- Order attendant tuxedos
- Order Quinceañera programs with padrino information and event details
- Make hair and make-up appointments at your favorite salon. Don’t forget to include practice appointments so you are sure of the look you want!
- Finalize a guest list and verify addresses
- Print padrinos list
- Select and buy attendant gifts, as well as any other gifts for parents, padrinos, guests…
- Address invitations
- Mail invitations
- Start and keep track of RSVP list
- Make song lists…for church ceremony, dinner music, and dance music
- Begin taking notes on your toasts and thank you speeches
- Receive final gown fitting
- Make sure attendants receive their final fittings on dresses and tuxedos
- Pick up programs
- Confirm all floral delivery times
- Confirm details with the florist, caterer (as well as cake, if using a different vendor), photographer and videographer, limo driver and/or any other transportation needed
- Confirm church service details with priest, including music and readings
- Mail rehearsal dinner invitations
- Have your Quinceañera portrait taken
- Prepare and send newspaper announcement information. Include a copy of your portrait.
- Pick up your gown
- Have your hair and make-up practice appointment
- Contact any guests who have not yet responded
- Update your RSVP list
- Confirm tuxedo pick-up
- Pick up attendant gowns
- Make any hair color touch-ups
- Create a list of payments needed to be made on the quinceañera day
- and decide who will give the payments to any vendors
- Finalize all guest lists and counts
- Create a seating chart
- Confirm counts for caterers
- Prepare an emergency kit
- Have a final attendant meeting
- Receive confession
- Write presentation program for party emcee/DJ
- Finalize toasts and thank you speeches
- Pick up tuxedos
- Prepare payment envelopes for any and all vendors and give to previously assigned person to handle
- Review emergency kit
- Rehearsal and Rehearsal dinner
- Eat a good breakfast
- Go to your hair and make-up appointments that morning
- Relax and enjoy your day!
- Confirm any cleanup (if needed)
- Be sure all tuxedos are returned, get help if needed
- Send out thank you notes
- Follow up with photographer and videographer for final delivery
- Take your gown to a dry cleaner who specializes in gown preservation
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